Hiring standards and interview guides.

We help you write down what good actually looks like in your business, then build the interview guides your teams use to prove it. Behaviours and competencies drawn from your real top performers, not a framework borrowed from someone else.

Nobody wrote the bar down, so everyone invented one.

Culture fit is doing the work

Nobody can define it, so it quietly comes to mean people like us. The profile narrows every round and nobody notices.

Every interviewer has a private bar

Ten interviewers, ten definitions of good, and a debrief with no shared evidence to reconcile them.

Guides nobody opens

Competency frameworks written for HR, not for the person walking into a room with twenty minutes and one shot.

How the work runs

Built with your people, not handed to them.

Three phases, roughly a month of discovery at the front. The people who will use the standards help write them, which is the difference between a document and a habit.

Step 1

Define what good looks like

We partner with your leaders to name the behaviours and competencies your top performers actually share, job family by job family. Generic terms like culture fit get replaced with something an interviewer can gather evidence for, and diversity of perspective is built into the definition so you do not end up hiring one profile.

Step 2

Build the guides

Six to ten interview guides, one per behaviour or competency, written for the person in the room rather than for the intranet. Alongside them, hiring principles that tell your teams which tradeoffs are acceptable when candidates are strong in different places.

Step 3

Get them used

Recruiters, executives, hiring managers and recent hires are in the work from the start, so the standards read as yours. Pair the rollout with hiring manager training and the guides land in the loop instead of in a folder.

What you walk away with.

Artefacts your team uses in the loop, not a report that gets read once.

Values-based behaviours

The behaviours your top performers share, named in your language rather than a vendor’s.

Competencies per job family

What good looks like for engineering, for sales, for support. Not one bar stretched over all of them.

Six to ten interview guides

One per behaviour or competency, written for the twenty minutes an interviewer actually has.

Hiring principles

The tradeoffs your business is willing to make, agreed before you are staring at two strong candidates.

Evidence over impressions

Questions and probes that surface what someone did, not how well they interview.

A bar that survives disagreement

Something to point at in a debrief when the room is split.

Diversity built into the definition

Perspective designed into what good means, so the profile does not quietly narrow.

A rollout your teams accept

Your people helped write it, so it lands as yours. Pair it with training and it sticks.

How an engagement actually runs.

Discovery

Roughly a month. We read your reports and metrics, survey stakeholders, and run focus groups with recruiters, executives, department leaders and recent hires.

Design

We draft the standards, the guides and the hiring principles, then pressure-test them with the leaders who will have to hold the line.

Rollout

We train the people who will use them and hand over the artefacts, with support for the stakeholder presentations that get buy-in.

If you cannot write down what good looks like, you cannot interview for it.

Recruiting Toolbox has been building hiring standards with talent teams since 2005, including the bar raiser programme John co-created at Amazon in 1999.

Teams who changed how they hire.

Quotes from the teams who have run this programme.

FAQs

The questions buyers ask before committing. Replace with the ones you actually get.

A half day or a full day in person, or two to three live virtual sessions. We recommend a shape once we have seen your interview loop.
Always. We build around your real roles, levels and hiring bar. Off the shelf is not what we do.
We cap most sessions near 20 so everyone practises and gets feedback. Larger groups run as multiple cohorts.
It depends on format, group size and how much tailoring is involved. Tell us the shape you need and we will give you a number.
You keep the guides and scorecards. Most teams add a follow-up once the new process has run a few real loops.

Free tools to start with.

Three diagnostics you can run on your own hiring this week, before you talk to anyone, including us.

  • Hiring Manager Maturity Model

    A self assessment that shows where your hiring managers actually sit today, and what moving them up a level would be worth.

  • Talent Advisor Self-Assessment

    Two diagnostic guides to check whether your recruiters are really operating as talent advisors, or just taking orders faster.

  • Interviewing Effectiveness Diagnostic

    A diagnostic you can run on your own interview loop this week, built from work with thousands of hiring managers.

Contact us

Tell us what is not working in your hiring. If we are not the right answer we will say so, and point you at who is.